Psi Chi Constitution

Psi Chi Constitution, UCSC Chapter

Article I

Name of Organization

Psi Chi, UCSC Chapter—International Honor Society in Psychology

Article II

Purpose of Organization

The purpose of Psi Chi is to continually strive towards the goals of encouraging, stimulating, and maintaining excellence in scholarship, and advancing the science of psychology. In addition, Psi Chi aims to build upon the undergraduate community while providing an outlet for psychology majors to gain knowledge, as well as experience in research opportunities, faculty support, and department resources. The goals of Psi Chi are to create a community of high achieving psychology majors, to improve the learning experience of both Psi Chi Members and UCSC Psychology students, as well as to help the larger Santa Cruz community.

Article III

Section I. Officer and Subcommittee Positions

President (one year term):

As President of Psi Chi one is responsible for coordinating the efforts of all other officers by holding officer meetings often. The President will create and coordinate the Officer Meeting agenda. The President is the main liaison between Psi Chi and the faculty, and is responsible for introducing themselves to the faculty, including the department chair, at the beginning of their term. Also, Psi Chi President, in collaboration with the other officers will set goals for the organization to accomplish for the academic year.  The President is also responsible for ensuring that each event and assigned tasks are completed. The President is in charge of sending and responding to Psi Chi email for general purposes. In addition to this, the President is also responsible for planning and hosting at least one event per quarter.  Also, the President will work with the Vice-President to plan the graduation reception for the senior psychology majors. The President also shares the responsibility with the Vice- President to manage any formal Officer complaints and Officer Evaluations.

Vice-President (one year term):

As Vice-President one must attend officer meetings, head one event per quarter (reserve room if needed, buy food within designated budget, make blurb for flyers that must be made by Publicist), advertise all events in classes, help other officers with ideas and support them.  The Vice- President shares the responsibility with the President to manage formal Officer complaints and Officer Evaluations. The Vice-President also collaborates with the President on ideas, events, and tasks, helps put together Inductions with a budget and presents new members their certificates with the President, and also brings ideas and input to improving Psi Chi.

Treasurer (one year term):

As Treasurer, one must lead the inductees and keep track of the expenditures. All finances will be recorded by the Treasurer in an account of checks and balances. The Treasurer must prepare a statement for each Officer Meeting to always have an updated balance for the Psi Chi Account as well as the record of recent financial activity. The Treasurer is responsible for setting the due date for the applications, as well as verifying all prospective applicant information. Once the information is verified, it is the Treasurer’s duty to send in the payments, applications, and registration cards to    the national office and to enter the new members electronically. Other responsibilities of the Treasurer include keeping track of the funds for Psi Chi, which entails collecting receipts for each purchase from other officers and reimbursing them when needed. The Treasurer must create a Quarterly Budget and communicate financial needs or issues with the other Officers. It is important to always keep track of how much money is in the bank account, as well. Lastly, the Treasurer must plan one event per quarter.

Secretary (one year term):

The Secretary must attend all officer meetings and keep detailed minutes of what is discussed, including but not limited to the agenda and the outcomes of past, current, and future business of Psi Chi. The Secretary must type the minutes immediately after each officer meeting and email them to each officer. In addition, the Secretary must keep record of attendance and requirements of members. The Secretary will keep detailed files of the Member email list, Member contact information, and Member participation. The Secretary will create and manage the agenda for the Quarterly Body Meeting. The Secretary will collect Officer and Subcommittee Member proposals and compile the ballot for Elections each Winter Quarter and send it to the Publicity Officer to make copies of the ballots. The Secretary must plan at least one event per quarter and help in planning the senior graduation reception for psychology majors.

Publicity Officer (one year term):

The Publicity Officer is responsible for advertising Psi Chi events (socials, panels, community service events, quarterly body meetings, and colloquiums).  This includes making, printing copies of, and posting creative and attention-grasping fliers and handouts around the Social Sciences buildings, bus stops, and updating the Psi Chi board.  The Publicity Officer is also responsible for updating Psi Chi’s website and Facebook page with event dates, links, research opportunities, and relevant information. The Publicity Officer will maintain an archive of Psi Chi events and elected officers. The Publicity Officer will help plan and attend the graduation ceremony.

Social Subcommittee Chair (one year term, non-elected position):

As a Social Subcommittee Chair it is one’s responsibility to collaborate with the other chair and subcommittee members, in organizing at least one social event per quarter.

Fundraising Subcommittee Chair (one year term, non-elected position):

As a Fundraising Subcommittee Chair it is one’s responsibility to collaborate with the other chair and subcommittee members, in organizing at least one fundraising event per quarter.

Community Service Subcommittee Chair (one year term, non-elected position):

As a Community Service Subcommittee Chair it is one’s responsibility to collaborate with the other chair and subcommittee members, in organizing at least one community service event per quarter.

Publicity Subcommittee Chair (one year term, non-elected position):

As a Publicity Subcommittee Member it is one’s responsibility to aid the Publicity officer in managing the website, Facebook group, and advertising (creating flyers, classroom announcements, posting flyers). The Publicity Officer is also responsible for taking photos at Psi Chi events, gatherings, and meetings.

ALL Elected positions:

All Officers must attend bi-weekly officer meetings and all scheduled body meetings.

Core Officers

Core Officers include the following positions: President, Vice- President, Treasurer, Secretary, and Publicity Officer.

Section II. Process for Elections

All Officers are elected during the Winter Quarter Inductions and hold office for one academic year (Fall through Spring). Effective for 2011-2012, only Core Members will be eligible to run for elections (See Article IV, Section I). Each Core Member who is interested in running for office may submit an electronic proposal two weeks prior to elections. The proposal must include the member’s name, year in school, quarter and year of Psi Chi inductions, as well as a brief description (1- 2 sentences) of why they are interested in and qualified for the position of interest. These proposals will be collected and compiled into the Election Ballots.

Elections will be held promptly following the Winter Quarter Inductions Ceremony. All members in running will be provided an opportunity to address Psi Chi and verbally give an account of why they believe they should be elected. All members who attend Winter Quarter Inductions, including those in running, are eligible to vote for Officers and Subcommittee Members. Votes will be casted anonymously that evening and will be counted by current Psi Chi Officers. Final results of Elections will be based on a split scale: Votes casted by Body Members will count for 75% of the overall vote, while the votes of the Core Officers will have 25% of the overall vote, and must be based on a majority vote.  Members will be notified of the final results of Elections and runner-ups will be invited to join Subcommittees or to run again the following year.

Section III. Process for Impeachment/ Resignation

All electoral positions are subject for review by the current Psi Chi officers. Members may make formal complaints via Psi Chi e-mail regarding any concerns or dissatisfaction with Officers about unfulfilled duties. All Officers must be evaluated by their fellow Officers on a quarterly basis at the Officer meetings.  The President and Vice- President will maintain all formal complaints and officer evaluations. If the President and Vice- President recieve repeat complaints (3-5 complaints) they may discuss the possibility of Impeachment of the Officer in question. If the Core Officers agree on a unanimous vote (100%), the Officers may put the Officer in question on a one-month probationary period in which he or she will be closely monitored.

If the problems persist, the Officers may then hold a vote for the Impeachment of the Officer in question. The Officer in question may only be impeached on a unanimous final vote (100%) by the Core Officers, in which case that Officer in question will be officially relieved of their position and retain their Psi Chi Membership.

All electoral positions are subject for resignation in emergency circumstances only. An Officer considering Resignation may send a Resignation Letter to the Psi Chi Officers and address the other Officers during the next Officer meeting. Any Resignation must be based on a valid medical or emergency reason only. The current Core Officers would then vote to relieve the Officer of his or her position. An Officer attempting to resign may only do so upon a unanimous vote (100%) of the Core Officers.

Following Impeachment or Resignation, an Officer position would ideally be filled by another current Officer or Subcommittee member, in which case the Subcommittee position would be open to all Psi Chi members recommended by current Officers. Any interim position would be temporarily carried out only until the next Elections.

Article IV

Section I. Membership

Membership to Psi Chi International and Psi Chi UCSC is open to all undergraduate Psychology Majors with a major cumulative GPA of 3.3 and an overall GPA of 3.0 or above. Applicants may have no more than one C letter grade (see Section II otherwise) and must submit their application to the Psi Chi Drop- Box located in the Psychology Department mail-room by 4pm of the quarter’s due date. Applicants must submit their completed applications (International and UCSC applications), their Membership fee of $70 ($45 headquarters/$25 chapter) made out to Psi Chi and an unofficial transcript.

Core Membership

Core Membership is attained by attending at least one event or participating in one hour of Psi Chi work assigned by an Officer per quarter. Also, a Core Member must attend the quarterly Body Meeting. Core Membership is an absolute requirement to run for elections.

Section II. Appeals Application

For students who have received more than one C in a psychology course but have obtained a GPA of 3.3 or higher and would like to join Psi Chi can appeal the C requirement. A student must meet all other requirements in order to be eligible. The appeals process is only for students who do not meet the Psi Chi requirement of obtaining no more than one C in their psychology courses.

To appeal a student MUST:

1. Meet ALL other Psi Chi requirements (refer to Psi Chi, UCSC Application).
2. Fill out the full Psi Chi Member Application and Registration Card
3. A copy of your UNOFFICIAL transcript(s)
4. Available teacher evaluations, preferably for the courses with a C
5. ½-1 page, typed statement explaining why you believe you would be a contributing member of Psi Chi, despite having obtained more than 1 C. In the top left corner please put your Name, Year, GPA, Courses with a grade of C, and Email Address
6. Membership fee of $70 ($45headquarters/$25chapter) made out to Psi Chi

Note: Please place appeals statement at the front of the application.

DEADLINE:
All scholarship applications must be turned in with a complete Psi Chi, UCSC application ONE WEEK in advance of the posted application due date of the standard application, to the Psi Chi box in Social Sciences 2, Faculty Mailroom room 277. The mailroom is open from 9am-5pm, and closed for lunch from 12-1pm, Monday through Friday.

**Appeals applications will be reviewed by Psi Chi officers and applicants will be notified of whether or not their appeal is accepted**

Section III. Scholarship Application

Psi Chi is an honor society that is based on one’s scholastic ability in the discipline of psychology and thus the membership fee is a condition that does not necessitate one’s academic excellence. Because the membership fee may deter eligible students from applying due to financial need, Psi Chi would like to award the Psi Chi, UCSC Scholarship to one student per quarter. Psi Chi will waive its chapter fee of $25 and pay for the student’s headquarter fee of $45.

To apply for the Psi Chi, UCSC Scholarship a student must:

1. Meet all Psi Chi requirements (a student cannot apply for both an appeal and the Psi Chi, UCSC Scholarship).
2. Fill out Psi Chi Member Application and Registration Card (refer to Psi Chi, UCSC application).
3. Provide an UNOFFICIAL transcript(s)
4. Write a 1-2 page essay addressing your hardships and experience as a psychology student, why you would like to be a part of Psi Chi and why you deserve the Psi Chi, UCSC Scholarship. In the top left corner please put your Name, GPA, and Email Address
Note: Please place essay at the front of application

DEADLINE:
All scholarship applications must be turned in with a complete Psi Chi, UCSC application ONE WEEK in advance of the posted application due date of the standard application, to the Psi Chi box in Social Sciences 2, Faculty Mailroom room 277. The mailroom is open from 9am-5pm, and closed for lunch from 12-1pm, Monday through Friday.

**The scholarship process is honor based and we ask that students who can afford the membership fee NOT apply**

Article V

Finances

All Financial decisions will be carried out with a vote by all Officers and will be based on a majority vote (50%). The Officers will discuss budgets and expenditure proposals during officer meetings and hold a vote for the allocation of funds.

A Quarterly Budget will be suggested by all Officers based on the events planned for that quarter. The Treasurer will maintain and make any changes to the Quarterly Budget based on votes by all Officers.

The Psi Chi Banking Card is contracted through Bay Federal Credit Union and is under the responsibility of the Treasurer. The Treasurer makes all deposits and arranges all financial refunds to Officers and Members if they have paid for Psi Chi expenditures out of pocket; however, refunds are only available with a valid receipt containing only Psi Chi expenditures.

Article VI

Section I. Meetings

There are two types of Psi Chi Meetings: Body meetings and Officer Meetings.

Body meetings are for all members and are held on a quarterly basis. Body meetings must be attended by all Core Members, Officers, and Subcommittee Chairs and Members. Body meetings are to inform and update the Body Members of Official Psi Chi Business. Only votes relative to Body Members will occur at Body Meetings.

Officer Meetings are held on a bi-weekly basis and must be attended by all Officers including Speaker of the House. Attendance of Subcommittee Chairs is welcomed, but only mandatory upon request.

Section II. Agenda

a)      The Vice- President will act as Speaker of the House, and will officially commence each Body and Officer Meeting stating the time.

b)      The Speaker of the House first revisits any Old Business from the previous meeting including unfinished discussion concerning items that were on the agenda but weren’t addressed or any follow up information needed.

c)      Next, the Speaker of the House will ask for New Business from each Officer. Each Officer takes their turn sharing plans and decisions regarding their events in progress or updates on past events. This is also a chance for Subcommittee Chairs to invite Members to help carry out Subcommittee tasks for events.

d)     The Speaker of the House will then ask for any questions, comments, or concerns regarding any of the New Business agenda items. Members are asked to take note during the discussion and ask questions at the end of the New Business statements.

e)      The Speaker of the House will address any Proposed Business. Proposed Business consists of any person officially on the agenda.  To be placed on the agenda any Member must submit an Agenda Proposal to, and receive approval and confirmation from the Speaker of the House. Issues may not be officially addressed at the Body Meetings unless they are an official agenda item.

f)       The Speaker of the House will then ask for any questions, comments or concerns regarding any of the Proposed Business agenda items. Members are asked to take note during the discussion and ask questions at the end of each of the Proposed Business statements.

g)      The Speaker of the House officially adjourns each Body and Officer meeting stating the time.

Section III. Quorum Definition

A Quorum is the definition of participation in conducting Official Business. At Officer Meetings, only those Officers who are present on the day of a meeting may participate in votes concerning monetary and other issues, which take place on that day. Similarly—at Body Meetings, only those Members who are present on the day of the meeting may participate in votes that take place on that day. Additionally—at Elections, only those Members and Officers who are present on the day of Elections may participate in votes concerning Officer Elections, which take place on that day.

Article VII

Amendments to the Constitution

Potential Amendments to the Constitution may be proposed and treated as Proposed Business. Amendments will only be made to the constitution after a vote. Final approval or denial of Amendment Proposals will be based on a split scale: Votes casted by Body Members will count for 75% of the overall vote, while the votes of all Officers will have 25% of the overall vote, and must be based on a majority (50%) vote.

Article VIII

Ratification of Constitution

The Psi Chi Constitution shall become effective upon the votes of all Officers, and must be based on a majority (50%) vote. The Psi Chi Constitution is officially in effect when the Core Officers have signed the constitution.

Article IX

Psi Chi Adviser

The current Psi Chi Faculty Adviser is Bertha Fierro, since Fall of 2010. Other Supporters of Psi Chi are Donna Baldini and Gail Walters.

Article X

Psi Chi Affiliations

Psi Chi is an International Honor Society that is recognized internationally, nationally regionally, and locally. The UCSC Chapter of Psi Chi is affiliated with the Western Region of Psi Chi International.

==========
Last edited: March 6, 2012

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s